MISCELLANEOUS
NOTICES
Notice to the transferor before registration
Some companies follow a cautious attitude to
ascertain the authenticity of transfer of share lodged with the prescribed
transfer deed duly completed and stamped usually by the transferee. The
companies send the transferor, as recorded, either in the script or in the
transfer deed, a notice of lodgement for transfer of shares.
Transfer of Shares
S. 108-Notice of transfer of shares
RUSHABH MANAGEMENT & INFOSYS
Regd. Office: 301, Pitru Ashirwad,
Opp. C.N.S.Bank, Anand 388 001
NOTICE OF TRANSFER OF SHARES
To
Mr.
ABC (Transferor)
Lodgement of transfer deed
for 500 shares
Dear Sir/Madam,
We hereby inform you that a
transfer deed purporting to have signed by you as a transferor, proposing
transfer of 500 equity shares, as detailed below, has been lodged with the
company for registration:
|
No.
of Shares |
Distinctive
No. |
No.
and date of transfer |
Name
and address of the transferee |
|
500 equity share |
70751 to
71250 |
|
Mr. PQR
. |
Please take notice that
unless we hear from you to the contrary within fifteen days from the date of
this letter, the transfer will be deemed to be in order and be registered in
the name of the transferee hereof, if approved by the Board of Directors of the
company, without further reference to you.
Yours faithfully
FOR RUSHABH MANAGEMENT & INFOSYS
(X Y
Z) Secretary.
Dated the 2002
Lodging of transfer deed
S. 108-Notice to the company for lodging of transfer
From: Mr. A.B., New Delhi.
To
The Secretary,
............... Ltd.,
Chennai Dated
..
Sirs,
I am lodging herewith for the purposes of registration a transfer deed dated............... duly stamped and executed together with the relevant share certificates.
Kindly arrange to effect the transfer in my name.
Share Certificate Nos ................
Distinctive Nos
..to
..
No. of shares
..
Yours faithfully, Sd/-xx
AB
Encl. as above
Intimation of Instrument/shares in transfer process
S. 108-Intimation when instrument/shares in transfer process
RUSHABH
MANAGEMENT & INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dear Sir(s)/Madam,
This is to inform you that ..instrument/s of transfer purporting to be signed by you transferring ..equity shares numbered .. to .. (inclusive) in the company now standing in your Name(s) to .. has/have been lodged at this office for registration and that the said instrument(s) transfer is/are being processed by the Company and will be registered in due course.
Dated:
.. Yours
Faithfully
For XYZ Limited
Sd/
(SECRETARY)
Nomination of a person
S. 109A-Nominating a person to whom shares or debentures of the
company shall vest.
From: PQR
I Scot Lane
Kolkata
To
The Secretary,
RUSHABH MANAGEMENT & INFOSYS
301, Pitru Ashirwad, Anand 388 001 Dated
Dear Sir,
Nomination for shares/debentures
I am sending herewith duly filled in prescribed Form No. 2B nominating Mr .. to whom my shares/debentures of your company will vest in the event of my death.
Thanking you
Yours faithfully,
Sd/
PQR
Encl. As above
Nominee registering himself as the holder of shares/debentures
From: Mr ...........
1 Scot Lane
Kolkata
To
The Secretary,
RUSHABH MANAGEMENT & INFOSYS
301, Ashirwad Comp, Anand - 388 001. Dated
............
Dear Sir,
Notice to be registered as a holder of shares/debentures
This is to inform you that I
am the nominee shareholder/debentureholder of Late Mr
.. who expired on
.. and that I elect to be registered as the holder of 1000 equity shares
Rs. 10/- each of the Company which was held by Late Mr
.. in your
company.
I also enclose the attested
photocopy of the death certificate of the late Mr
.. the deceased
shareholder, of your company.
Thanking you
Yours faithfully,
Sd/
..
Encl. as above
Transmission of Shares without legal representation
S. 110-Notice of transmission of shares without -legal
representation
TO
The Board of Directors
-------------------------
Dear Sirs,
I/We, hereby request you for transmission of .. Equity/Preference Shares (Distinctive Nos. From .. to ..) held by .. (deceased) in your above Company as the sole registered holder thereof, unto my/our name(s) in consideration of an indemnity executed by all the heirs of the deceased mentioned below and without production of an appropriate legal grant in my/our favour. The required particulars are furnished hereunder:
1.
Full name of the deceased as per the Register of Members:
2.
Date of death of the above deceased according to English calendar:
3.
Particulars of the Applicant(s):
Shri/Smt/Kum. Shri/Smt/Kum. Father's/Husband's Occupation
Name
4. The Act or law applicable
to the above deceased. (In case of Mohamadan state the school of law).
5. Particulars of the
persons including the applicant(s) and minors (if any) who are the only heirs
of the above deceased according to the Act or law stated above.
Name in full Age Relationship with the deceased
6. Any other relevant
information:
I/We declare that the said
deceased died intestate and that I/We or any of the heirs of the said deceased
have not applied nor do intend to apply in any Court for Letters of
Administration or Succession Certificate or to the Administrator General for
Certificate of Administration or for any other representation in this regard.
Yours faithfully,
-------------------------------
(Signature(s) of the
applicant(s))
Date:
..
Address
..
Name(s) of the Applicant(s) Specimen signature(s) of
the Applicant(s)
DRAFT AFFIDAVIT
I/We solemnly affirm and say that what is stated in the application annexed hereto is true to my/our knowledge.
................................
................................
Signature(s)
Date
..
Solemnly affirmed and signed by
.. at
.. on
the
.. day of
..2003.
Before me
------------------------------
Magistrate/Notary Public (Seal of the Magistrate/Notary Public)
Note: Seal of the
Magistrate/Notary Public is required also on the application annexed hereto.
Transfer of shares which are
partly paid
S. 110-Notice of transfer of shares which are partly paid
Dear Sir(s)/Madam,
This is to inform you that .. instrument of transfer indicating transfer ..of .. equity shares bearing distinctive numbers from .. to .. (inclusive) in your name has/have been lodged at this Office for registration and that the aforesaid equity shares are partly paid up to the extent of Rs .. per share.
Please note that unless we
hear from you within a fortnight from the date hereof your objections, if any,
the aforesaid instrument/s of transfer will be processed by the Company in the
normal course and the transfer of the aforesaid partly paid up shares will be
effected in your name.
Yours faithfully,
For XYZ Limited,
Dated (SECRETARY)
Letter of refusal for transfer of shares
Miscellaneous-S.
111-Letter of refusal for transfer of shares
X AND CO. (P) LTD.
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
To
Mrs. A.B.,
New Delhi.
Dear Madam
Re: Transfer of equity shares bearing Distinctive
Nos. from ............... to from Mr.
C.D. in your favour.
With reference to the above, I am instructed to inform you that the Board of Directors of the Company at their meeting held on has decided, in pursuance of article .. of the Articles of Association, not to register the transfer in your name. The reasons due to which the Board refused to register the transfer are as follows:
1 ..............
2 ..............
The instrument of transfer and the share
certificates are returned herewith.
For X & Co. (P) Ltd.
Secretary.
Dated the 2002.
Letter of refusal for transfer of shares
Miscellaneous-S.
111A(2) Proviso-Letter of refusal for transfer of shares.
XYZ Ltd.
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dated 2003
To
Ms. PQN,
New Delhi
Dear Madam,
Transfer of
shares
We are in receipt of your
letter dated
.. 2002 enclosing an instrument of transfer along with share
certificates No
.. and
..consisting of
.. equity shares of our company
bearing distinctive Nos.
.... to
..
You have requested the Board
of Directors to have the aforesaid shares transmitted in your name from Mr.
ABC.
We regret/we have to inform
you that our Board of Directors at its meeting held on
.. has decided not to
register the transfer of these shares in your favour from Mr. ABC.
The instrument of transfer
and the share certificates sent by you are being returned herewith.
Thanking you,
Yours faithfully,
For XYZ LTD.
SECRETARY
Encl: As above.
Letter of refusal for transmission of shares of a public company
Miscellaneous-S.
111A(2) Proviso-Letter of refusal for transmission of shares
XYZ Company Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dated 2003
To
Mr. PNQ,
New Delhi
Dear Sir,
Sub:
Transmission of shares
We are in receipt of your letter dated ..2003 enclosing an attested death certificate of Mr. ABC, the deceased shareholder of our company along with share certificates No. .. and .. consisting of ..equity shares of our company bearing distinctive Nos. .. to
You have requested the Board
of Directors to have the aforesaid shares transmitted in your name from the
name of Late Mr. ABC, the deceased shareholder of our company.
We regret to inform you that our Board of Directors at its meeting held on ... has declined not to make the transmission of the shares of Late Mr. ABC in your name.
The share certificates
mentioned above are being returned herewith.
Thanking you,
Yours faithfully,
For XYZ COMPANY LIMITED
SECRETARY
Encl: As above.
Issue of duplicate share certificates/debentures allotment letters
Pursuant to the Companies
(Issue of Share Certificate) Rules, 1960, proviso to rule 4(i)(ii), if any
letter of allotment is lost or destroyed, the Board may impose reasonable
terms, if any, as to evidence or such other enquiry to be done at the expense
for the shareholder. Common practice, as provided in the Articles of
Association of the company, that is followed is to give a general notice
through newspaper for information of the public in general.
Compliance Certificate.-Under section 383A(l) proviso companies having paid-up
share capital of less than Rs. 2 Crores but equal to or more than Rs. 10 lakhs
are required to obtain a Compliance Certificate from a secretary in whole-time
practice to be filed with the Registrar of Companies mentioning therein inter alia that the Board of Directors
or duly constituted committee of Directors has approved the issue of duplicate
share certificates as per paragraph 12 of the Form of Compliance Certificate
appended to the Companies (Compliance Certificate) Rules, 2001.
Intimation of allotment letters being lost or destroyed
Ss. 69/70/71/72/73-Public Notice of intimation of allotment
letters being lost or destroyed
Public Notice
RUSHABH MANAGEMENT & INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
NOTICE
Notice is hereby given to the general public that the Company has been intimated that the letter of allotment (original) under Serial No .. dated the ..2003, issued in favour of Mr. MNP of .. for 400 equity shares of Rs. 10/- each fully paid-up on the capital of the company has been reported to be lost or misplaced by the aforesaid allottee hereof.
The Board of Directors has
considered the matter and decided to issue a share certificate to the said
allottee without production of the discharged allotment letter provided it does
not receive any objection from any person within fifteen days from the
publication of this notice.
BY ORDER OF THE BOARD
(X Y Z) Secretary.
Dated the 2002
Loss of letters of allotment and issue of duplicates in lieu thereof
X Y Z Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
NOTICE
Notice is hereby given that the following Letters of Allotment for Part-B and Part C of partly convertible debentures are reported to have been lost and that Debenture holders as given below have applied for issue of duplicate Letters of Allotment in lieu of the originals. The Company will proceed to issue the duplicate Letters of Allotment in favour of the following Debenture holders unless any valid objection is received within 15 days from the date of publication of this notice.
|
S. No. |
Folio No./Name |
Part B |
Part C |
|
|
|
|
|
By order of the Board
Company Secretary
Despatch of share certificates on the basis of Indemnity Bond
S. 84-Letter requesting despatch of share certificates on the
basis of indemnity Bond
From: Mr .................... Address :
Messrs. X Y Z Limited,
15, Parliament Street,
New Delhi I 10 00 1
Dear Sir,
Sub:
Allotment letter in respect of our application dated
.. for
.. equity
shares.
With reference to your
letter No
.. of
.. we are sending Indemnity Bond on a Non-Judicial
stamp paper of the value of Rs. 51- duly executed by us.
We also enclose the Power of Attorney duly attested by Notary Public of .. along with specimen signature who has signed the Indemnity Bond for registration in your books and early return.
Kindly despatch the share certificates at your
earliest.
Yours faithfully,
..
Dated: ..............
Allotment letters lost-Execution of Affidavit-Request for
issue of shares
S. 84-Allotment letters lost-Execution of Affidavit-Request
for issue of shares
ON A STAMPED PAPER OF RS .................
AFFIDAVIT
To
I .. aged about .. years residing at .. do hereby state and declare on solemn affirmation as hereunder:
1. That the allotment
letter(s) bearing No
... for
.. Equity Shares of Rs
.. each issued by
Messrs ABC Limited in my name has/have been lost.
2. That I am the sole and
absolute owner of the said shares and no one else has any lien, claim, or
charge thereon nor have I sold, pledged or in any way disposed of or dealt with
the said allotment letter.
3. That this declaration of
mine is true and no portion thereof is false and I have concealed nothing
material or relevant to the matter herein mentioned. This declaration and
affirmation is made knowingly fully well that on the strength thereof, the said
Messrs
.. have agreed to issue to me the relevant shares certificate without
production of the said letter.
Solemnly affirmed at
.............this
.. day of
.. 2002
Declarant. Identified by me.
Before me:
Magistrate/Notary
Public/Oath Commissioner.
Allotment letters not traceable-Request for issue of Shares
Certificates
S. 84-Allotment letters not traceable-A request for issue
of shares certificates
The Secretary
XYZ Limited,
Dear Sir,
I write to intimate you that allotment letters bearing No .. for .. equity shares of Rs. 10/- each issued by Messrs .. YZ Limited in my name are not traceable and that I am the sole and absolute owner of the said shares and no one else has any lien, claim, or charge on the shares. Further, I have not sold, pledged or in any way disposed of or dealt with the said allotment letters.
I would like to add that if
at any time hereafter the said allotment letters are traced out and become
available to me, the same would be delivered to the company forthwith.
I would, therefore, request
you to issue me Share Certificate without requiring me to produce said
allotment letters.
Yours faithfully,
Signature
Name
..
Dated: Folio
No
..
Address
..
Issue of share certificates even where allotment letter has been lost
XYZ LIMITED
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dated ...............
Dear Sir(s)/Madam
We have pleasure in enclosing the following share certificates duly endorsed in regard to call payment, in respect of equity shares allotted to you, without production of allotment letters in view of the Indemnity bond/undertaking furnished by you.
No. of Share certificate No. of Shares Distinctive No.
Kindly acknowledge receipt.
Yours faithfully, For XYZ
Limited
SECRETARY
Encl: As above.
Issue of share certificates to persons-Allotment Letters already
sent
Sub: Share Certificates-Public
Issue of shares
Dear Shareholder,
We find that out of public
issue of equity shares made by us in the
month of
.. you were allotted shares
of Rs. 10/- each. Intimation in regard to allotment was sent to you vide allotment advice dated
.. along
with letter(s) of allotment and first and final call notice(s). It is mentioned
in the letter(s) of allotment that receipted portions of letters of allotment
are to be despatched to the Company at its registered office duly discharged
(signed) to enable the company to send out your share certificate(s).
We regret in spite of our
several announcements made in the notices issued for convening annual general
meetings held in the year
.. you have not yet sent letter(s) of allotment
and as a result share certificate(s) are lying with us.
We, therefore, request you
to please return the letter(s) of allotment duly signed to enable us to send
your Share Certificate(s). In case letter(s) of allotment is lost, then you may
kindly return the enclosed undertaking duly signed for our doing the needful.
Thanking you and with regards,
Yours faithfully,
For XYZ LIMITED
SECRETARY
Dated: ..................
Signing of indemnity affidavit where allotment letter has been lost
Dated ...............
Dear Sir/Madam
We acknowledge with thanks the receipt of your
letter dated ...............
We have noted that receipted
portion of letter(s) of allotment bearing Nos
.. is/are lost/misplaced and
is/are not traceable. Normally in a case of this nature, we insist upon
production of an Indemnity Bond on a non-judicial stamp paper which
requires to be attested by a Notary Public before the issue of share
certificate(s). In order to obviate difficulty and expense involved in this
exercise, we agree to issue your share certificate if you sign and return the
enclosed letter. On receipt of this letter, we shall be mailing your share
certificate(s).
Assuring you of our best attention at all times,
Yours faithfully,
For XYZ LIMITED
SECRETARY
Execution of Indemnity Bond when allotment letter lost/misplaced
S. 84-Indemnity Bond-Execution-When Allotment letter
lost/misplaced
This Indemnity Bond made at .. this day of .. 2000 be tween .. Bank, a body corporate constituted under the Banking Company (Acquisition & Transfer of Undertakings) Act, 1970 and having its Head Office at .. and Branch office among other places at .. thereinafter to as the Applicant of the First part,
AND
M/s. XYZ Limited .. .. .. (hereinafter referred to as the Company) of the Second part.
WHEREAS Equity Shares in the
Company of the face value of Rs. 10/- each bearing distinctive Nos
..
to
.. have been allotted to the Applicant and the Allotment Letter No
..
dated
.. (hereinafter referred to as the Allotment Letter)
AND WHEREAS the Applicant
has represented to the Company that the Allotment letter is lost or misplaced
and is not traceable in spite of diligent search in respect of the said shares;
AND WHEREAS the Applicant
has requested the Company to issue him Certificate in lieu of the said
Allotment Letter without production of the said Allotment Letter for
cancellation;
AND WHEREAS the company has
agreed to issue to the Applicant Share Certificate in respect of the said
shares upon the Applicant agreeing to indemnify Company in manner hereinafter
mentioned.
NOW IT IS HEREBY AGREED by and between the parties hereto that in consideration of, the Company having agreed to issue to the Applicant share certificate for ..Equity Shares of Rs. 10/- each bearing distinctive Nos .. to .. standing in the name of the Applicant without production and delivery to the Company of the said Allotment Letter above referred to in respect of the said shares and the applicant doth hereby for himself jointly and severally covenants with the Company that the Applicant and his respective successors and assigns shall and will at all times indemnify and keep indemnified the Company, its successors and assigns from and against all losses, damages costs, charges and expenses and all liability of whatsoever nature or kind which the Company may incur by reason of issuing to the Applicant share certificate without production and delivery by the applicant to the Company of said allotment letter in respect of the said shares or in any wise relating thereto and the Applicant doth hereby for himself, his successors and assigns further covenant with the Company that if at any time there after the said Allotment Letter shall be found, the Applicant shall deliver to or cause to be delivered the same to the Company forthwith.
Signature of Applicant
.........
Address
...........................
Occupation
.......................
Witness to the signature of the Applicant
Signature: Occupation:
Address:
POWER OF ATTORNEY
Know all men by these presents that .. BANK, a body corporate constituted under the Banking Companies (Acquisition and Transfer of Undertakings) Act 1970, having its Head Office at hereinafter referred to as "the Bank" do hereby make ordain, nominate and appoint .. son of .. an Officer in the Bank for and on behalf of the Bank to transact all ordinary business connected with the Bank at all its Branches, as occasion may require, to purchase, sell, negotiate and endorse, as in manner required, promissory notes and securities of the Government of India, promissory notes and securities of all the State Governments, stocks, shares, transfer deed of the State Bank of India shares, Municipal and Port Trust Bonds, Debentures of any Company, Trust or Corporation, or any other securities whatsoever, cheques, Drafts, Hundies, or any other documents whatsoever with full power to open in the Bank's name account of any nature with the Reserve Bank of India, the State Bank of India, the Exchange Banks and any other Bank in India and to operate upon such accounts when opened as well as upon any such as may already be existing by placing money to the Bank's credit and drawing cheques against the said accounts with all such Banks or their Branches and to draw, accept, endorse, sign and negotiate bills of exchange, promissory notes and other securities, Government or otherwise share transfers, insurance policies, cheques, dividend warrants and any orders for payment of money and to sign drafts drawn on any of the Bank's correspondents and also for, and in name of the Bank to ask, demand, sue for, levy, recover and receive of, and from all and every person or persons.
Corporation or Company who
shall or may be liable or entrusted to pay or deliver the same, all and every
sum and sums of money, debts or calls and upon receipt or delivery of the same,
or any part or parts thereof, for Ad in name of the Bank to make, sign, seal,
give and deliver all and every such good and sufficient receipt or acquitances,
releases and discharges for the same as the said attorney, acting for the time
being in execution of this power as aforesaid, shall think fit and, in case of
non-payment or non-delivery of the same or any part or parts
thereof, then, for and in name of the Bank to commence, institute, prosecute
and carry on such action or actions, suit or suits at law or in equity or other
proper proceedings as the said attorney, acting for the time being in execution
of this power, shall deem requisite or necessary to compel the payment or delivery
thereof and to sign, verify and present plaints on behalf of the Bank and to
commence, prosecute, and defend, compromise, or refer to arbitration, all
actions or other legal proceedings of the Bank and to act as substitute for the
Bank under any power of attorney now or hereafter to be granted to the Bank
giving the Bank the power of substitution AND generally, for and in the name of
the Bank, to take and use all such other ways and means for the management and
conduct of the affairs of the Bank at all its Branches as the said attorney so
acting as aforesaid shall deem fit. He is also empowered to present for
registration at any office of Registrar or Sub-Registrar any deed or
document for registration on behalf of the Bank and also to attend vote at and
otherwise take part in all meetings held in connection with any Company or
Corporation with which the Bank is concerned or in relation to any such
investments as aforesaid and to sign proxies for the purpose of voting thereat
or for any other purpose connected therewith as freely as the Bank itself could
do, and to conclude and sign agreements with the Reserve Bank of India and/or
the State Bank of India for the immediate exchange of notes and rupees on such
conditions as may be thought fit.
IN WITNESS whereof Bank, hath .. ..caused ITS Common Seal to be affixed this .. day of .. one thousand nine hundred and ninety .
Witness: Chairman/Managing
Director.
Director
I .. .. .. .. .. Notary Public DO HEREBY CERTIFY AND that on the day of the date
hereof the Common Seal of the Allahabad Bank was
affixed at the foot of the foregoing Power of Attorney in pursuance of a
resolution of the Board of Directors of the said Bank in the presence of
..
and
.. two of the Directors of the said Bank both personally known to me and
.. of
.. and
.. the two subscribing witnesses to the said power and of
myself AND that the said two Directors did thereupon and in the presence of the
said subscribing witnesses and of myself sign and deliver the said power AND
that the signatures and
.. as
Directors subscribed to the said power are respectively in the handwriting of
the said
.. and
.. and the signatures
.. and
.. subscribed thereto
as witnesses are respectively in the handwriting of the said
.. and
.. GIVEN under my hand and official seal
.. this
.. day of on thousand
nine hundred ninety .........
Execution of Indemnity by legal heirs
Ss. 84/109-Draft Indemnity-Execution by legal heirs-A
request for Transfer of Shares
I.................... heir of late .. residing at .. herein after referred to as "the Indemnifier" (which expression shall unless excluded by or repugnant to the context or meaning thereof be deemed to include my heirs, executors, administrators, successors, legal representatives and assigns) do hereby jointly and severally execute an indemnity as hereunder in favour of XYZ, a Company incorporated under the Companies Act, 1956 and having its registered office at .. hereinafter referred to as "the Company" (which expression shall unless excluded by or repugnant to the context or meaning thereof be deemed to include its successors and assigns).
Whereas .. hereinafter referred to as "the said deceased" was the sole registered holder of .. Equity Shares bearing distinctive Nos .. from .. to .. hereinafter referred to as "the said shares" in the Company.
AND WHEREAS the said
deceased died intestate on leaving the indemnifier as the only heir according
to the law for the time being in force applicable to the said deceased.
AND WHEREAS the Indemnifier
requests the Company to register his name as the member in respect of the said
shares in place of the said deceased without production of an appropriate legal
grant in his favour from the Court of competent jurisdiction and
AND WHEREAS the company
agreed to do so relying upon the aforesaid representation and upon the
Indemnifier executing an Indemnity in favour of the Company being these
presents.
NOW THESE PRESENTS WITNESSETH
AS UNDER:
THAT in consideration of the
Company having agreed to register the name of .................... as member in respect of the said shares
and to pay to him all dividends accrued and due thereon, the indemnifier doth
hereby agrees and under
takes to indemnify and keep indemnified the Company against all actions, claims, costs, damages, demands, proceedings, suit or any other consequences whatsoever which shall or may be brought or made against the company or by any one whomsoever or which the Company may pay, suffer or sustain due to the Company registering as member in respect of the said shares in place of the said deceased and paying to him all dividends accrued and due thereon without production of an appropriate legal grant in his favour from a Court of competent jurisdiction.
IN WITNESS WHEREOF the Indemnifier has executed these presents and has set his hand at .. this .. day of ..
Signed and delivered by the within named
Agreement with Company when allotment letter lost
AN AGREEMENT made at
.. between
.. (hereinafter referred to as the Applicant)
of the First Part.
AND
........ (hereinafter
referred to as the Sureties) of the Second Part and Messrs XYZ Limited
(hereinafter referred to as the Company) of the Third Part.
WHEREAS
.. Equity Shares
in the company of the face value of Rs.10/- each bearing distinctive Nos
.
.. to
.. have been allotted to the Applicant vide Allotment Letter No .................
dated ....................
AND WHEREAS the Applicant
has represented to the company that the Allotment Letter is lost on misplaced
and is not traceable in spite of diligent search in respect of the said shares.
AND WHEREAS the Applicant
has requested the Company to issue him
Certificate in lieu of the said Allotment Letter without production of the
said allotment letter.
AND WHEREAS the Company has
agreed to issue to the Applicant Share Certificate in respect of the said
shares upon the Applicant and Sureties agreeing to indemnify Company in manner
hereinafter mentioned.
AND WHEREAS the Sureties
have agreed to join in and sign these presents.
NOT IT IS HEREBY AGREED by
and between the parties hereto that in consideration of the Company having
agreed to issue to the Applicant share certificate for
.. Equity Shares of
Rs. 10/- each bearing distinctive Nos
.. to
.. standing in the name
of the Applicant without production and delivery to the Company of the said
Allotment Letter above referred to in respect of the said shares and the
applicant and the sureties do and each of them both hereby for himself and
themselves respectively jointly and severally covenant with the Company that
the Applicant and the sureties and each of them, their respective heirs,
executors and administrators shall and will at all times indemnify and keep
indemnified the Company, its successors and assigns against all losses,
damages, costs, charges and expenses and all liability of whatsoever nature or
kind which the Company may incur by reason of issuing to the Applicant share
certificate without production and delivery by the applicant to the company of
allotment letter in respect of the said shares or in any wise relating thereto
and the Applicant doth hereby for themselves their heirs, executors and
administrators further covenant with the Company that if at any time hereafter
the said Allotment Letter shall be found, the Applicant shall deliver to or
cause to be delivered the same to the Company forthwith.
Signature of Applicant
............
Address
..............................
Occupation
...........................
Witness to the
signature of the Applicant:
Signature:
Occupation:
Address: Surety (1):
Signature:
Occupation:
Address:
Witness to the
signature of the Surety (1)
Signature:
Occupation:
Address: Surety (2):
Signature:
Occupation:
Address:
Witness to the
Signature of the Surety (2)
Signature
..
.. Occupation
..
.. Address
............................................................................
Refusal of transfer of shares on certain grounds
S. 111-Transfer of shares-Refusal on certain grounds by
Company
XYZ (P) Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dated: ............... Dear
Sir(s)/Madam,
Sub: Transfer of Shares
We are in receipt of your letter No .. dated .. with the enclosures, viz . .. We regret to have to return herewith the above document(s)/Transfer Deed(s) in respect of ... Shares numbered .. to .. (inclusive) for reasons at No.(s) ................. ticked hereunder:
1. Blank Transfer Form not presented to
the Registrar of Companies, in terms of Rule 5A of the Companies (Central
Government's) General Rules and Forms,1956.
2. Blank Transfer Form presented to the Registrar of Companies
on ................ whereas the
Transfer
Deed is dated
.. The duly completed transfer deed should be
delivered to the Company before the closure of the Registrar of Members/within
two months from the date of presentation to the Registrar of Companies.
3. Transfer Deed not valid under Section
108 of the Companies Act, 1956. Our Register of Members and Transfer Books were
closed on ...............
4. Transfer not endorsed by Bank under its Seal under Section
108 of the Companies Act, 1956.
5. Number of shares not specified.
6. Distinctive numbers of shares not specified.
7. Distinctive number of shares incorrect.
8. Transferor's name incorrectly spelt/entered.
9. Consideration money not entered.
10. Transferee's name not legible.
11. Full address of the transferee not given/not legible.
12. Occupation/Father's/Husband's name of the transferee, not
give/ not legible.
13. Transferor's signature differs.
14. Signature of transferor differs.
15. As the transferor's signature do not
tally with his/her specimen signatures on record, you are advised to get the
signatures verified by a First Class Magistrate/Notary Public under his
official Seal.
16. Spelling of transferee's signature differs from that of
his/her name given in the body of the form.
17. Transferor's/transferee's signature not witnessed as
required.
18. Name and address of the witness to the signature of
transferor/ transferee not given/not legible.
19. Date of execution of transfer deed not entered.
20. Specimen signature slip not completed by the transferee.
21. Specimen signature of the transferee differs from his/her
signature in the Transfer Deed.
22. Shares cannot be registered in the name of a minor.
23. Shares cannot be registered in more than 4 joint names.
24. Corrections should be initialled by transferor/transferee.
25. Transfer stamps not affixed, Share
transfer stamp @ 50 Paise per Rs. 100 or part thereof calculated on the nominal
value of shares or market value of shares whichever is higher has not been
affixed on the back of the application form.
26. Relevant share certificate(s)/allotment
letter(s) has/have not been received along with share transfer application.
Yours faithfully,
For XYZ Private Limited
Secretary
Transfer of shares and their despatch
S. 108-Intimation on Transfer of Shares and their despatch
XYZ Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
REGISTERED Date: .........
Dear Sir/Madam,
We have pleasure in
enclosing the undernoted Share Certificate(s) duly transferred in your name/the
name of
Share Certificate No. No. of Shares Distinctive No.
Kindly acknowledge receipt,
Yours faithfully,
For XYZ Limited
SECRETARY
PS: Please quote your Folio No. mentioned in the certificate in
all correspondence with the company.
Transfer application on partly paid shares
XYZ Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
No ................
To..............
Dear Sir(s)/Madam,
This is to inform you that .. instrument of transfer indicating transfer of .. equity shares bearing distinctive numbers from .. to .. (inclusive) in your name has/ have been lodged at this Office for registration and that the aforesaid equity shares are partly paid up to the extent of Rs .. per share.
Please note that unless we
hear from you within a fortnight from the date hereof your objections, if any,
the aforesaid instrument/s of transfer will be processed by the Company in the
normal course and the transfer of the aforesaid partly paid-up shares
will be effected in your name.
Yours faithfully,
For XYZ Limited
Dated: SECRETARY
Intimation of processing of transfer of shares
S. 108-Intimation as to transfer of shares by a company when
transfer is in process
XYZ Limited
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
No ...........
To
..
Dear Sir(s)/Madam,
This is to inform you that .. instrument/s of transfer purporting to be signed by you and transferring .. equity shares numbered .. to ..(inclusive ) in this company now standing in your Name(s) to ...... has/have
been lodged at this Office for registration and that the said instrument/s of transfer is/are being processed by the Company and will be registered in due course.
Yours faithfully,
For XYZ Limited
Dated: SECRETARY
Intimation as to transfer of shares when transfer is in process
(Another Format)
S. 108-Intimation as to transfer of shares when transfer is in
process
PUBLIC NOTICE
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
NOTICE
It is hereby notified for
information of all concerned that shareholders whose distinctive numbers of
shares are given below have intimated the company that their share certificates
have been lost and that duplicate thereof be issued to them. Kindly note that
if no objection is received within fifteen days from the date of publication of
this notice, duplicate share certificates will be issued to the respective
shareholders.
S1. No. Name and address Distinctive Nos. No.
of shares
I Mr.
ABC 4730001-4730050 50
............
............
Mr.
BCD 4585951-4586050 100
............
............
Mr.
CDE 5070251-5070350 100
............
............
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the
.. 2002
Notice to the nominee of the deceased shareholder/debenture holder
S. 109B(4) proviso-Notice to the nominee of the deceased share
Holder /debenture holder
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001 To
Mr .....................
1, Scot Lane
Kolkata
Dated ...........
Dear Sir
Notice to nominee to exercise option
We hereby notify you that
Late Mr
.. was a shareholder/debenture holder of our company holding shares, who died on As per our company's records Form No. 2B being the nomination form
was filed by the said deceased shareholder/debenture holding making you a
nominee to whom his shares/debentures will vest in the event of his death.
The said share s/debenture s
of the company have vested in you from the date of late Mr
.. death.
Please let us know within 90
days from the date of this notice whether you elect to be registered yourself
as the holder of the said shares/debentures or transfer the said
shares/debentures.
In case you fail to comply
with this notice within 90 days from the date of the notice, the Board of
Directors of the company will withhold payment of all dividends, bonuses or
other moneys payable in respect of the said shares/debentures, until the
requirements of this notice have been complied with.
Thanking you,
Yours faithfully
For Rushabh Mangement &
Infosys
Sd/
Secretary
Lodging of partly paid shares
S. 110(2)-Notice to transferee of lodging of partly paid shares
X AND COMPANY LTD.
Regd. Office
To
Mr. C.D., New Delhi.
Dear Sir/Madam
Re:
Share Transfer Form No for equity
shares of Rs
.. each partly paid
I am to inform you that the
above transfer form made out in your favour and purported to have been issued
by you as transferee, has been lodged for registration by Mr. A.B., the
transferor named in the instrument, together with the Share Certificate Nos.
Unless you make any
objection to the transfer within two weeks of receipt of this notice as
required by Sec. 110(2) of the Companies Act, 1956, the said transfer will be
presumed to be in order and will be taken up for consideration at the next
Board Meeting.
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the
.. 2002
Intimation of debenture allotment letters being lost/destroyed/ mislaid
S. 113-Public Notice of intimation o debenture allotment letters
being lost/destroyed/mislaid
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
NOTICE
Notice is hereby given for
information of all concerned that debenture allotment letters in respect of the
following debenture-holders - have been reported lost/mislaid/
destroyed. The duplicate allotment letters in lieu thereof shall be issued and delivered if no valid objection is
filed with the company within fifteen days from the date hereof:
Sl. Name and Debenture Distinctive Nos. No. of
No. Address Allotment Debentures
Letter
Nos.
1. Mr.
ABC .......... 203796-203805 10
2. Mr.
BCD .......... 609965-610004 40
3. Mr.
CDE .......... 601512-601561 32
4. Mr. DEF .......... 753641-753645 5
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the
.. 2002
Regulation 28 of Table 'A'
of Schedule I to the Companies Act, 1956, which is generally adopted by public
companies as an article in their Articles of Association provides that a person
becoming entitled to a share by reason of the death or insolvency of the holder
shall be entitled to the same dividends and other advantage to which he would
be entitled if he were the registered holder of the shares, except that he
shall not, before being registered as a member in respect of the shares, be so
entitled.
The usual practice is the
executor/administrator to give notice to the company of the death of the member
as well as his appointment as the executor/administrator, as the case may be,
of the deceased estate. The Board has also the right to issue notice in the
event the executor remaining silent without taking any action.
Notice by executors as to transmission of Shares
S. 108/Regulation 28-Notice by the Executors regarding
Transmission of Shares
To
M/s. RUSHABH MANAGEMENT & INFOSYS,
301, Ashirwad Comp, Anand - 388 001.
Dear Sirs,
This is to inform you that Mr. MNO of who was member of your company, has expired on the 2002 The relevant death certificate is attached herewith.
By virtue of a grant of an order by the .. Court at .. we, the under signed, have been appointed as the Executors of the estate of the late Mr. MNO, and hereby give you notice of the fact, enclosing therewith a certified copy of the said Court's order in evidence with a request to register us jointly as the members of your company by transmitting the enclosed shares scripts Nos ................... Distinctive numbers .. to .. (500 equity shares) of Rs. 10 each fully paid-up from the name of the deceased.
Dated this
.. day of
.. 2002.
1. Name
in full (1) Usual
signature.
Address
Description
Father's
Name.
2. Name
in full (2) Usual
signature
Address
Description
Father's
Name.
Dated:
Notice by joint-shareholder
S. 108-Notice by joint-shareholders
From: Mr. DEF
Address ..................
Mr. APS
Address .................
To
Rushabh Mangement & Infosys
Dear Sirs,
This is to inform you that my husband Mr. ABC, who held .. equity shares being Distinctive Nos .. to .. in your company jointly with me, expired on .. 2002. The relevant death certificate is attached herewith.
I therefore request you to
kindly delete the name of Mr. ABC and register the said shares in my name only.
The relevant share certificates are attached herewith.
Kindly do the needful.
Yours faithfully,
Dated: DEF
APS
Section 205(3) proviso read with Clause 96 of Table 'A' of Schedule
I-Capitalisation of profits
Provision is made in every
Article of Association of a company for the capitalisation of profit.
The company in General
Meeting and on the recommendation of the Board of Directors of the company,
subject to the guidelines of SEBI (only in case of listed company) may resolve
to capitalise any part of the amount for the time being standing to the credit
of any of the company's reserve accounts, or to the credit of profit and loss
account, or otherwise available for distribution. Common practice, is to issue
a notice through press for the information of the members in general of the
terms and conditions of the issue of bonus shares and notice for closing of
books for that purpose. Listed companies are required to the guidelines issued
by SEBI in this regard. Of late companies are issuing bonus debentures and
bonus preference share to their shareholders.
BONUS SHARES
SEBI
GUIDELINES
Chapter XV of SEBI
(Disclosure and Investor Protection), Guidelines, 2000 provides that a listed
company proposing to issue bonus shares shall comply with the following:
(i) No company shall, pending conversion of
FCDs/PCDs, issue any shares by way of bonus unless similar benefit is extended
to the holders of such FCDs/PCDs, through reservation of shares in proportion
to such convertible part of FCDs or PCDs.
(ii) The shares so reserved may be issued at
the time of conversion(s) of such debentures on the same terms on which the
bonus issues were made.
(iii) The bonus issue is made out of free
reserves built out of the genuine profits or share premium collected in cash
only.
(iv) Reserves created by revaluation of fixed assets are not
capitalised.
(v) The declaration of bonus issue, in lieu of dividend, is not made.
(vi) The bonus issue is not made unless the partly-paid
shares, if any, existing, are made fully paid-up.
(vii) The Company
1. has not defaulted in payment of
interest or principal in respect of fixed deposits and interest on existing
debentures or principal on redemption thereof, and
2. has sufficient reason to believe that
it has not defaulted in respect of the payment of statutory dues of the
employees such as contribution to provident fund, gratuity, bonus, etc.
(viii) A company which announces its bonus issue
after the approval of the Board of directors must implement the proposals
within a period of six months from the date of such approval and shall not have
the option of changing the decision.
(ix) There should be a provision in the
articles of association of the company for capitalisation of reserves, etc., and if not, the company shall pass
a resolution at its General Body Meeting making provisions in the articles of
association for capitalisation.
(x) Consequent to the issue of bonus shares
if the subscribed and paid-up capital exceed the authorised share
capital, a resolution shall be passed by the company at its General Body
Meeting for increasing the authorised capital.
Issue of bonus shares-notice through press
Regn. 96 Table A- Notice
through press in relation to issue of bonus shares
PUBLIC NOTICE
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Notice for issue of bonus shares
Members are hereby notified that the Company is making an issue of .. equity shares of Rs. 10/- each as fully paid bonus shares by capitalisation of a sum of (similar face value of shares) .. out of the amount standing to the credit of the general reserve excluding the revaluation reserve of the Company.
Pursuant to the resolution
passed at the Extraordinary General Meeting of the Company held on the
..
2002, it was decided that the said bonus shares be allotted to those members
whose names would appear in the Register of Members of equity shares of the
Company on the
.. 2002 in proportion of four bonus shares for every seven existing
equity shares registered in their respective names on the aforesaid date
provided that where fraction of a share is
involved in making the allotment, no fractional certificates will be issued, but that such fractions shall be consolidated and sold by the trustees authorised there for and proceeds of such sale (after payment of costs and charges of such sale) be distributed proportionately amongst those holders of the equity shares in satisfaction thereof, who would otherwise be entitled to such fractions.
Provided further that the
allotment of such bonus shares as may be due to the non-resident members
and their fractional entitlements, if any, shall be subject to the approval of
the Reserve Bank of India.
Notice is also hereby given
that the Register of Members of equity shares of the Company shall be closed
from the
.. to
.. 2002, both days inclusive, and during this period any
registration of transfer of the equity shares of the Company shall be
suspended.
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the 2002.
Issue of bonus debentures-notice through press
S. 117-Notice through press in relation to issue of bonus
debentures
PUBLIC NOTICE
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Notice of Issue of Bonus Debentures
Members are hereby notified
that the Company is making an issue of ......... 10% non-convertible
debentures of Rs. 10/- each as fully paid bonus debentures by
capitalisation of a sum of
.. out of the amount standing to the credit of
the general reserve excluding the revaluation reserve of the Company.
Pursuant to the resolution
passed by at the Extraordinary General Meeting of the Company held on
..
2002, it was decided that the said bonus debentures be allotted to those
members whose names would appear in the Register of Members of equity shares of
the Company on the
.. 2002 in proportion of one bonus debenture for every
one equity share registered in their respective names on the aforesaid date.
The allotment of such bonus debentures as may be due to the non-resident
members shall be made to them subject to the approval of the Reserve Bank of
India.
Members are also hereby
notified that the Register of Members of equity shares of the Company shall be
closed from the
.. to
.. 2002, both days inclusive, and during this
period and registration of transfer of the equity shares of the Company shall
be suspended.
By Order of the Board
Sd/
Secretary Dated
2002
Issue of bonus preference shares-notice through press
S. 117-Notice through press in relation to issue of bonus
preference shares
PUBLIC NOTICE
RUSHABH MANAGEMENT & INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Notice
of Issue- of Bonus Preference Shares
Notice is hereby given that the Company is making an issue of .. 10% Redeemable Preference Shares of Rs. 10/- each as fully paid Bonus Preference Shares by capitalisation of a sum of out of the amount standing to the credit of the general reserve. excluding the revaluation reserve of the Company.
Pursuant to the resolution
passed by at the Extraordinary General Meeting of the Company held on
..
2002, it was decided that the said Bonus Preference Shares be allotted to
those members whose names would appear in the Register of Members of equity
shares of the company on the
.. 2002 in proportion of one Bonus Preference
Share for every one equity share registered in their respective names on the
aforesaid date. The allotment of such Bonus Preference Shares as may be due to
the non-resident members shall be made to them subject to the approval of
the Reserve Bank of India.
Notice is also hereby given
that the Register of Members of equity shares of the Company shall be closed
from the
.. to
.. 2002, both days inclusive, and during this period and
registration of transfer of the equity shares of the Company shall be
suspended.
By Order of the Board
Sd/
Secretary Dated
.2002
Issue of bonus shares notifying the Stock Exchange about the date of
the Board Meeting
XYZ Co. Ltd.
301, Ashirwad Comp, Anand -
388 001.
To,
Delhi Stock Exchange
Asaf Ali Road,
New Delhi Dated
2002
Dear Sirs,
Sub : Date of Board Meeting
about the issue of Bonus Shares
We hereby notify you that on .. 2002 the Board of Directors of our company will meet at .. to consider the declaration of issue ' of bonus shares in the ratio of 1:1 to all the shareholders of our company whose names will appear on the Register of Members as on ....................
Thanking you
Yours faithfully,
For XYZ Co. Ltd.
Sd/
Secretary
Issue of bonus debentures notifying the Stock Exchange about the date
of the Board Meeting
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001 To,
M/s. Bombay Stock Exchange
Dalal Street,
Mumbai Dated
2002
Dear Sirs,
Sub : Date of Board Meeting
about the Issue of bonus debentures
We hereby notify you that on .. 2002, the Board of Directors of the company will meet at to consider the declaration of issue of bonus debentures in the ratio of 1: 1 to all the shareholders of the Company whose names appear on the Register of Members of the Company on 2002
Thanking you
Yours faithfully,
For Rushabh Mangement & Infosys
Sd/
Secretary
Issue of bonus preference, shares notifying the Stock Exchange about
the date of the Board Meeting
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
To,
M/s. Bombay Stock Exchange
Dalal Street,
Mumbai. Dated
2002
Dear Sirs,
Sub : Date of Board
Meeting about the Issue of bonus preference shares
We hereby notify you that on .. 2002, the Board of Directors of the company will meet at to consider the declaration of issue of bonus preference shares in the ratio of 1: 1 to all the shareholders of the Company whose names appear on the Register of Members of the Company on 2002
Thanking you,
Yours faithfully,
For Rushabh Mangement &
Infosys.
Sd/
Secretary
The provisions of section
302 of the Companies Act, 1956, apply in relation to any resolution of the
Board of Directors of a company appointing a Manager or a Managing or Whole-time
Director, or varying any previous contract or resolution of the company
relating to the appointment of Manager or a Managing or Whole-time
Director, as the case may be, and as they apply in relation to any other
contract for the like purpose.
An abstract of the terms of
contract of appointment of a Manager or Managing Director along with a
memorandum clearly specifying the nature of the concern or interest of the
Director of the company in the contract and embodying the resolution for the
appointment of such managerial personnel of the company either under section
269 or section 388 are usually
circulated to the members.
Circulation to the members
of a separate statement containing variation of the terms of the contract and a
memorandum specifying the interest of Directors of the company in contract for
appointment etc. of the whole-time
managerial personnel, as above, pursuant to section 302 of the Act becomes
necessary when there is a variation of such terms of contract from the one as
was previously circulated along with the notice of the meeting proposing members for adoption of such resolution.
Abstracts of variation of terms of appointment
S. 302-Notice of giving abstract of variation of terms of
appointment.
XYZ Ltd.
Registered Office
......................
To
The Member of
XYZ Ltd.
Abstract of terms of
contract of appointment and memorandum of interest u/s. 302 of the Companies
Act, 1956
The Board of Directors of your company at its meeting held on ..2002 has appointed Mr. ABC as the Managing Director of the Company for a period of 5 years with effect from .. 2002 pursuant to the provisions of section 269 and 309 read with Schedule XIII and other applicable provisions if any of the Companies Act, 1956 subject to the approval of the members at a general meeting.
As required under section
302 of the said Act, an abstract of the terms of the appointment remuneration
and perquisites payable to Mr. ABC with effect from ........... 2002 and a
memorandum specifying his interest in given in the annexure enclosed.
By Order of the Board
XYZ Ltd.
PQR
Secretary
Dated .....................
Place .....................
Encl. : as above.
Disclosure of Director's Shareholding
Ss.
307 and 308-Notice of disclosure of Director's or Manager's Shareholding
TO
M/s. RUSHABH MANAGEMENT & INFOSYS,
301, Ashirwad Comp, Anand - 388 001. Dated
..
Dear Sirs,
Pursuant to the provisions of sections 307 and 308 of the Companies Act, 1956 1 hereby give you notice that I have purchased 2,000 Equity shares of Rs. 10/- each of the Company at Rs. 30/- per share from the market in my name.
Yours faithfully
Director
Section 307/308 Register of Directors' Shareholding
Every Director who purchases
or sells shares or debentures of the Company or its holding Company or
subsidiary or subsidiary of the holding company in his own name, the said fact
had to be disclosed to the company of which he is a director. The company shall
enter the particulars of purchase or sale of Shares in the register kept by the
company for the purpose.
Any person who falls to give
notice as aforesaid to the company will be punishable with imprisonment for a
term of 2 years or with fine of up to Rs. 50,000/-or with both. If a
company fails to comply with the requirements of sub-section (1) &
(2) of section 307 of keeping and
maintaining a register of director's shareholding then the company and every
officer of the company who is in default will be punishable with fine of up to
Rs. 50,000/- and also with a further fine of up to Rs. 200/- for
every day during which the default continues.
Declaration about appointment to a place of profit
S. 314(2A)-Declaration by a person to be appointed to a place of profit under the Company.
CDF CORPORATION
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Dated:
.....................
To,
The Managing Director
A B C Limited
23, Green Park, New Delhi. Dear Sir,
We have for reference your letter dated 5th February 2002 intimating your intention for engaging our firm for providing maintenance services of the Company's plant, we hereby declare that none of the partners of our firm is in any way connected with any of the Directors of your Company.
The above declaration is being furnished pursuant to
the provisions contained in Section 314 of the Companies Act, 1956.
Yours faithfully
For C D F Corporation.
Secretary
Memorandum as to variation of interest in contract of service of
Managing Director
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
Abstract of the terms of the appointment of Mr. A as a Managing
Director of the company and the memorandum of interest pursuant to section 302
of the Companies Act, 1956.
The Central Government under its letter No . .. dated the .. 2000 approved the appointment of and payment of remuneration to Mr. A, the Managing Director of the Company, with few amendments and these are hereby circulated for your information in reference to the earlier memorandum circulated along with the notice of the Annual General Meeting of the Company dated the ..2002.
|
As
approved by you in the AGM held on the |
As
approved by the Central Government |
|
1.
Period of appointment for 5 years from 2002
|
Period
of appointment for 3 years from |
|
2.
Salary of 90,000/- per month. |
Salary
of Rs. 87,000/- per month. |
|
3. Commission at the rate of 1 per cent of the
profit calculated in accordance with the provisions of the Companies Act. |
Commission at the rate of 1 per cent of the
profit, subject to a ceiling of50% of the salary for a year, calculated in
accordance with the applicable provisions of the Companies Act. |
|
4. Benefit of the company's gratuity scheme
providing for the retiring Director-15 days' salary for each completed
year of service |
Gratuity-Not exceeding one- half-month's
salary for each completed year of service subject to a maxi mum of Rs.
30,000 or 20 months' salary, whichever is less |
|
5. Total monetary value of the taxable perquisites
like (a) partially furnished accommodation, and (b) free use of car with
driver, in the aggregate not to exceed one- third of the total amount
of salary. |
Any excess of the expenditure on the non-taxable
perquisites, namely, company's contribution to the- provident fund and
pension/superannuation fund, medical benefits, leave travel concession and
leave of one month for every 11 months working together with tax able
perquisites namely residential accommodation and free use of car with driver
shall not exceed one third of his salary/emoluments or Rs. 30,000 per annum,
whichever is less. |
The other terms of appointment of Mr. A, in so far as remuneration payable to him for his services rendered to the company as a Managing Director set out as along with the notice circulated to you with the notice of the Annual General Meeting dated the .. 2002 remain unaltered.
The resolution passed by the Board of Directors on the .. 2002 in respect of appointment of Mr. A as the Managing Director of the company and the terms and conditions therefor has been suitably amended by another Board Resolution dated the .. 2002 to conform to the terms of approval of the Central Government.
Memorandum of Interest
No Director of the company,
other than Mr. A, who is in whole-time employment of the company is
concerned or interested in the aforesaid contract.
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the
.. 2002
Allotment of shares of a company oversubscribed
Number of existing companies
wanting to raise capital or any block shareholder offering dilution of their
holding either in full or in part came out with public offer with tremendous
success. While the offer from the part of the company or the block shareholders
has to be made under usual procedure by issuing prospectus and application form
for share subscription, but for allotment in the case of over subscription of a
company one has to follow the usual guidelines issued by the SEBI under which
allotment should be made and such allotment should be approved by the concerned
Stock Exchange(s) with whom shares have been stated in the prospectus to be
listed. The quantum of public issue should not exceed the amount specified in
the prospectus. No retention of oversubscription is permissible under any
circumstances. Only in case of issue of rights shares by unlisted companies
oversubscription can be allotted.
Basis of allotment issued to the general public
S. 73-Notice in respect of the basis of allotment issued to the
General Public
Basis of Allotment
The Chairman and the Board of Directors thank the investing public for their overwhelming response to the public issue of .. equity shares of Rs .. for cash at par/Fully convertible secured Debentures/Bonds. The Company received .. valid applications for .. Equity shares/Fully convertible secured debentures offered resulting in an over- subscription and finalised the Basis of Allotment of shares in consultation with the .. Stock Exchange, and in pursuance of SEBI Guidelines.
No.
of Shares/Debentures ap- No.
of Shares/ De- Basis
of allotment
plied
for bentures
allotted
There will be .. allottees for every Rs ... shares allotted. Share Certificates/Refund orders have been despatched/will be despatched shortly. All further correspondence in this regard may be addressed to the Company/Registrar to the issue at the following address:
For XYZ LIMITED,
CHAIRMAN
Dated: ............
Notification to the applicants of shares oversubscribed and allotment
made
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001
NOTICE
Offer for sale of equity
shares
Dear Applicant,
We are pleased to inform you
that the company received 80,000 valid applications for 50,00,000 equity shares
against offer for issue of rights shares by the company of 2,50,000 equity
shares of Rs. 10/- each for cash at a premium of Rs. 51- per share.
The over subscription was, thus, twenty times of the offer for sale of shares
by the Company and the Board expresses its heart-felt felicitation at
such a mammoth public response to the shares of the Company.
You would appreciate that
for actual allocation the company had to comply with the guidelines issued by
the Central Government and, thus, in view of heavy over subscription, there was
no possibility in giving allotment to each and every applicant. The final basis
of allotment/transfer, as approved by the Bombay and Delhi Stock Exchanges,
pursuant to SEBI (Disclosure and Investor Protection) Guidelines, 2000
Guidelines have been made.
We thank you for your
overwhelming support to the company's offer and your faith and confidence
expressed in the future of this company.
By Order of the Board
Managing Director.
Dated the
.. 2002
Foreign Exchange Management Act, 1999
S. 6 of FEMA Capital Account transactions
(1) Subject to the
provisions of sub-section (2), any person may sell or draw foreign
exchange to or from an authorised person for a capital account transaction.
(2) The Reserve Bank may, in
consultation with the Central Government, specify
(a) any class or classes of
capital account transactions which are permissible;
(b) the limit up to which
foreign exchange shall be admissible for such transaction:
Provided that the Reserve Bank shall not impose any restriction on the draw of
foreign exchange for payments due on account of amortisation of loans or for
depreciation of direct investments in the ordinary course of business.
(3) Without prejudice to the
generality of the provisions of sub-section (2), the Reserve Bank may, by
regulations, prohibit, restrict or regulate the following
(a) transfer or issue of any foreign security by a person resident
of India;
(b) transfer or issue of any security by a person resident
outside India;
(c) transfer or issue of any security or
foreign security by any branch, office or agency in India of a person resident
outside India;
(d) any borrowing or lending in foreign exchange in whatever form
or by whatever name called;
(e) any borrowing or lending in rupees in
whatever form or by whatever name called between a person resident in India and
a person resident outside India;
(f) deposits between persons resident in India and persons
resident outside India;
(g) export, import or holding of currency or currency notes;
(h) transfer of immovable property outside
India, other than a lease not exceeding five years, by a person resident in
India;
(i) acquisition or transfer of immovable
property in India, other than a lease, not exceeding five years, by a person
resident outside India;
(j) giving of a guarantee or surety in respect of any debt,
obligation or other liability incurred
(i) by a person resident in India and owed to a person resident
outside India; or
(ii) by a person resident outside India.
(4) A person resident in
India may hold, own, transfer or invest in foreign currency, foreign security
or any immovable property situated outside India; if such currency, security or
property was acquired, held or owned by such person when he was resident
outside India, or inherited from a person who was resident outside India.
(5) A person resident
outside India may hold, own, transfer or invest in Indian currency, security or
any immovable property situated in India, if such currency, security or
property was acquired, held or owned by such person when he was resident in
India or inherited from a person who was resident in India.
(6) Without prejudice to the
provisions of this section, the Reserve Bank may, by regulation, prohibit,
restrict, or regulate establishment in India of a branch, officer or other
place of business by a person resident outside India, for carrying on any
activity relating to such branch, office or other place of business.
Allotment of shares along
with scripts and refund order in response of a dilution made under FEMA
Offer for sale of equity
shares in
K.R. Manufacturing Co. Ltd.
Regd. Office:
...............
Ref.
No Dated
the
..2002
To
Mr. PQR
...............
...............
Dear Sir/Madam,
Sale of 6,00,000 equity shares of Rs. 10/- each in K.R.
Manufacturing Co. Ltd., for cash at a premium of Rs. 10 per share
With reference to your
application for equity shares in K.R. Manufacturing Co. Ltd. (hereinafter
called 'the company') with which you have sent application money at Rs.
.. to/per
share, the offer of shares as shown below, are transferred to you in accordance
with the basis of allocation already notified in the press, and subject to the
Memorandum and the Articles of Association of the company and the application
form and the offer for sale.
2. The particulars of the
shares applied for, transferred and the refund, if any, due to you, are given
below:
|
Regd. Folio No. |
Shares applied for |
Shares transferred |
Amount paid on application |
Amount due on transfer |
Balance amount refund able |
Refund Order No. |
|
A/24349 |
300 |
100 |
3000 |
1000 |
2000 |
200341 |
1. The relative share
certificate(s) for the shares transferred to you is enclosed.
2. Our refund order for the amount, if any, due to
you is appended.
Yours faithfully
for K.R. MANUFACTURING CO.
LTD.
(X Y Z)
Secretary.
Listing requirement-Certificate from bank
S.
12 of SEBI/S. 19 of SC (R) Act-Listing requirement-Certificate from
Bank
To
Allahabad Bank,
Parliament Street,
New Delhi,
No
.. Dated
..
Dear Sirs,
Sub: Issue of 25,00,000 Equity Shares of Rs. 10/- each-Listing
Requirements Certificate
In connection with our
Listing application made to Delhi and Mumbai Stock Exchanges, we have been
called upon to furnish them with a Certificate that the application money
received on the public issue by you on our behalf as one of the bankers to the
issue has not been utilised by the Company for any other purpose till the date
of allotment of shares.
We propose allotting shares
in the meeting of the Board to be held on ..............and accordingly we
request you to please issue us a certificate (in
triplicate) on the above lines. The certificate may please be despatched to us
............... latest
by ...............
Thanking you,
Yours faithfully,
For XYZ Limited, Secretary
Information pursuant to listing requirements
S. 73-Notice of Intimation pursuant to listing requirements
X Y Z Limited
Registered Office:
In pursuance of the listing requirements, the Company is pleased to inform the dates of completion of the specified accounts as per the details given below.
Opening of Issue 6-10-2000
Closing of Issue 10-10-2000
Basis of Allotment finalised in consultation, with
Stock
Exchange and in the presence of SEBI nominated
public 22-8-2002
representative
Allotment of share adopted by Board of Directors 22-8-2002
Date of completion of despatch of share
Certificates, Re- 14-9-2002
fund Orders and cancelled Stock Invests.
Stock Exchange Listing
Application filed Listing
Approval
on Obtained
on.
Bangalore 22-8-2002 30-8-2002
Ahmedabad 30-8-2002 05-9-2002
Mumbai 30-8-2002 19-9-2002
Kolkata 30-8-2002 Awaited
Delhi 30-8-2002 19-9-2002
Investors are requested to contact the Registrars to
the issue whose address is given below in case of non-receipt of refund
orders, cancelled Stock Invests, Share Certificates etc.
For
X Y Z Limited
Place:
Dated: Director
Intimation regarding completion formalities of rights issue
S. 73181-Notice of Intimation regarding completion of formalities
of rights issue
X Y Z LIMITED
Registered Office:
Issue of 40,40,062 Equity Shares of Rs. 10/-
each for cash at a premium of Rs. 50/- per share aggregating Rs. 24, 24,
03, 720/- on 'Rights basis' closed on 28.02.2002.
1. Date of Approval of Basis of Allotment finalised
in consultation with the Stock Exchange 20-4-2002
2. Date of allotment 21-4-2002
3. Date of Completion of despatch of share
Certificates/Allotment Advice & Refund Orders(s). 6/9-5-2002
4. Date of filing of Listing Application with ....... Stock
Exchanges. 9-5-2002
Information regarding application through
stockinvest
Mode of payment No.
of applications (%) No.
of allottees
Stockinvest 859 853
(5.91) (5.97)
Cash/Cheque/Draft 13675 13435
(94.09) (94.03)
In case of non-receipt of Share
Certificate(s)/ Refund order(s), the applicant(s) may write to:
L M L Private Ltd.
Place: For
ABC Limited
Date: Secretary
Correction about the date of Extraordinary General Meeting
PUBLIC NOTICE
Corrigendum
IN NOTICE dated 18th
September, 2002 under Section 17 of the Companies Act, 1956, which was published
on 18th August, 2002, the date of Extraordinary General Meeting may be read as
16th September, 2002 in place of 16th June, 2002. All other matters will remain
the same.
Place: For
XYZ Limited
Dated: Director
Correction about the date of Annual General Meeting
S. 166-Notice of error by Publication in Newspaper
ERRATA ON ACCOUNT OF
PRINTING MISTAKE
In the Notice of the Annual General Meeting dated 13-8-2002, the date of Eleventh Annual General Meeting of the Company has been, due to printing oversight, printed as September 17, 2002 INSTEAD OF September 27, 2002. The error is regretted.
By Order of the Board
Company Secretary
Place:
..
Dated:
..
Letter of allotment of shares
S. 73184-Letter of Allotment of Shares
X & CO. LTD.
LETTER OF ALLOTMENT
Public Issue of
.. equity shares of Rs
..
each for cash at par
The Board of Directors of the Company is pleased to allot to Allotment of the persons mentioned as holder(s) herein below, the number of shares shares given hereunder upon the terms of issue and subject to the Memorandum and Articles of Association of the company.
Equity share of Rs
.. each
Amount paid up per share Rs ................
Allotment money paid Rs ................
Allotment letter number
Authorised Signatory:
Folio number:
Name(s) of holder(s):
Number of shares:
Distinctive numbers:
In exchange of this letter of allotment duly discharged by the allot- Allotment/tee(s), the company will deliver the share certificate within 3 letter to be months from the date of receipt thereof. The company shall intimate returned the date on which the share certificate in exchange of this letter of allotment will be ready for delivery. This letter of allotment should not be returned to the company till such intimations are received.
For
..
..Limited
Managing Director.
In terms of Section 113 of the Companies Act, every company should deliver to the share/debenture-holders, the share/debenture certificates, within 3 months of allotment or within 2 months of transfer. Default in compliance with such a time limit is punishable with fine.
Issue of share certificates
S. 84/113-Notice regarding issue of share certificates
RUSHABH MANAGEMENT &
INFOSYS
Regd. Office: 301, Pitru
Ashirwad, Opp. C.N.S.Bank, Anand 388 001.
To .....................
ISSUE OF SHARE CERTIFICATE
We are pleased to inform you that your share certificates are ready and then will be delivered to you as soon as you produce and surrender to the Company, the requisite letter of allotment in respect thereof.
Yours faithfully,
For Rushabh Mangement &
Infosys
Dated: Secretary
Letter of allotment of debentures
S. 73/113-Letter of allotment of debentures
X & COMPANY LTD.
Regd. Offlice
Letter of Allotment
Public Issue of 15%
secured redeemable non-convertible debentures of Rs
.. each for cash at
Par
The Board of Directors of the Company is pleased to allot to the persons mentioned as holder(s) herein below the number of debentures bearing distinctive numbers given hereunder upon the terms of issue and subject to the Memorandum and Articles of Association of the Company.
...............
11% Secured Redeemable Non- convertible Debentures each of Rs ..........
Amount paid-up per debenture Rs ........
Allotment money paid (date) Rs ........
Allotment Letter No ...............
Authorised signatory ...............
Reg. Folio
Name(s) of Holder(s)
No. of Debenture(s)
Distinctive No.(s)
In exchange of this letter
of allotment duly discharged by the allottee(s) the company will deliver the
debenture certificate(s) within three months from the date of receipt by the
company of the Certificate of Registration of mortgage/charge from the
Registrar of Companies.
The Company shall intimate the date on which debenture certificate(s) in exchange of this letter of allotment will be ready for delivery. The letter of allotment should not be returned to the company till such intimations are received.
For X & Co. Ltd.
Managing Director.
Reverse:
Memorandum to transfers
(for office use only)
Date Transfer
No. Register Name(s) of Initials Authorised
Folio No. Transferee(s) Signatory
Signature and full address
of persons receiving debenture certificate
Signature
Signature(s) of the allottee(s)
1. Name
and address
2.
3.
NOTES (a)
Sub-division or consolidation of the letter(s) of allotment into
marketable lots will be made free of charge on surrender of the respective
letter(s) of allotment and on receipt of a written request for sub-division
or consolidation.
(b) Pending issue of debenture
certificate(s), transfer of debentures represented by this letter of allotment
will be registered by the company upon delivery of the letter of allotment
accompanied by a stamped transfer deed executed by the transferor (s) and
transferee(s).
(c) Interest on these debentures is payable
half-yearly on 31st May and 30th November each year. The first such
payment of interest
will
be made on
.. at 15% per annum for the proportion ate period from:
(a) the date of allotment in respect of the
amount payable on application and the excess of application money paid, if any,
adjusted against allotment money, and
(b) the date next following the last date on
which allotment money is payable in respect of the amount paid on allotment
till ............
Issue of duplicate share certificates or deposit certificates (S.
84)
Issue of duplicate share
certificates is regulated by the provisions made in the Articles of Association
of the company, which usually varies from company to company. The present day
emphasis is mainly for simplification of the procedure and in many cases
securing of an indemnity letter has been dropped in replacement of press notice
for general information to be published either by the company or by the member/holder
of such lost share certificate or deposit certificate. Rule 4(3) of the
Companies (Issue of Share Certificates) Rules, 1960, must be considered in this
connection.
When you issue duplicate
share certificates, the original of which having been lost or destroyed:
(a) take prior consent of your Board or any committee thereof such
share Transfer Committee;
(b) charge a feel not exceeding Rs. 2, as may
be fixed by the Board. Proper evidence as to the original having been lost or
destroyed should be obtained (Section 84). Fix up reasonable terms as to
indemnity, publication of newspaper advertisement, bank guarantee, expenses,
etc. etc.;
(ba) in case of listed companies ensure that no
fee is charged for issue of duplicate share certificates as per standard
listing agreement;
(c) state on the face of such-duplicate
certificate and its counterpart the words, duplicate issued in lieu of share
certificate No . 'The word" DUPLICATE'
shall have also to be stamped or punched across the face of such duplicate
certificate, that is, in the middle of its front body; -
(d) issue new certificates in replacement of
those which are lost within six weeks of notification of loss and receipt of
proper indemnity if your company is listed on a Stock Exchange;
(e) open one extra register,, that is,
"Register of Renewed and Duplicate Certificates" in which enter
particulars in this respect, viz., name of the persons to whom duplicate
certificates are issued, number and date of issue of the old certificate etc.
In the Register of Members, indicate the necessary changes made in its
"Remarks column" and give cross references in both these registers
for each other.
Specify the name(s) of the
person(s), the shares to which it relates, and the amount paid-up
thereon, on each share certificate.
Affix the common seal of the
company in the presence of and under the signatures of
(i) two of your Directors or
two persons acting on behalf of your Directors under a duly registered power of
attorney; and
(ii) the Secretary or some
other person appointed by the Board for the purpose.
Not more than one of such
two Directors shall be a Managing or Whole-time Director if there is one.
In this respect, your
Directors (and not the Secretary or the other person authorised) may affix
signatures by means of any machine, equipment or other mechanical means such as
engraving in metal or lithography (but not by rubber stamp). The Directors so
signing shall be responsible for the safe custody of such mechanical device or
material.
The Secretary or the person
appointed by the Board for the purpose of sealing and signing the share
certificates, will authenticate all the entries made in the Register of Members
and the register of renewed and duplicate certificates.
The functions of the Board,
as mentioned above, can also be exercised by a committee thereof consisting of
not less than three Directors where Directors are more than six, and if below
that number, then two. At least half of the Directors in this committee shall
consist of Directors other than a Managing or Whole-time Director.
Issue of duplicate letter of allotment-cum-share
certificate in lieu of originals
X Y Z LIMITED
Regd. Office:
NOTICE
Notice is hereby given that
the following Letters of Allotment-Cum-S hare certificates for Part
'A' of Partly convertible Debentures which have already been converted into
equity shares on (date) are reported
to have been lost and that the Debenture/Shareholders as given below have
applied for issue of duplicate Letter - of Allotments-Cum-S
hare Certificates in lieu of the originals. The company will proceed to issue
the duplicate Share Certificate in favour of the following Debenture/share-
holders unless any valid objection is received within 15 days from the date of
publication of this notice.
S. No. Folio
No./Name Letter
of allotment-cum- share
certificate Nos.
(Part A) No. of shares
Place: By Order of the Board
Date: Company
Secretary
Loss of share certificates and issue of duplicate share certificates
X Y Z LIMITED
Regd. Office
NOTICE
Notice is hereby given that
Share Certificate Nos. have been reported lost/misplaced. The Sub-Committee
of Board of Directors have considered the matter and decided to issue duplicate
share Certificates to the said shareholders provided no objection is received
from any person within 15 days from the date of publication of this notice.
Place: For X
Y Z Limited
Dated: Company
Secretary.
Procedure for issuing duplicate share certificates
1. Forwarding of indemnity bond and affidavit to members reporting loss
of share certificate.-Send format of the indemnity bond and affidavit to the
members reporting the loss of certificate, requesting the member to execute the
same on stamp paper.
I
2. Advertisements in newspapers indicating company's intention to issue
duplicate share certificate.-On receipt of indemnity bond and affidavit give
advertisement in the newspaper indicating the distinctive number, the company's
intention to issue duplicate in lieu thereof and the time limit for receipt of objections,
if any.
3. Pass resolution to issue duplicate share certificate.-If no objection is received
within the time-limit specified in the advertisement pass resolution in
meeting of Board/Committee of Directors/ Share Transfer Committee for issue of
duplicate share certificate.
4. Issue of new certificate within six weeks of notification of loss.-Issue
the new
certificates under the common seal of the company, duly signed by two directors
and the Secretary or authorised signatories within six weeks of notification of
loss, (in case of listed companies).
5. Words "duplicate issued in lieu of share certificate'.-No
is to be stated on face of duplicate certificate.
State on the face of the duplicate share certificate the words duplicate issued
in lieu of share certificate No .............
6. Share certificate a declaration by company that person named there-in
is a share holder.-A share certificate is a declaration by the company to all the world that
the person in whose name the certificate is made out and to whom it is given is
a shareholder in the company and it is given by the company with the intention
that it shall be so used by the person to whom it is given, and acted upon in
the sale and transfer of shares. (Ghanshyam
Chaturbhai v. Industrial Ceramic Pvt. Ltd. (1990) 68 Com. Cas. 36 (Mad.)
7. Section 113 applicable to share certificates.-Section 113 applies only to
certificate of shares, etc, and not to letters of allotment. (Hindustan Development Corpn. Ltd., Calcutta
Re, (1993) 2 Comp. U 257.)
8. Duplicate certificate.-The
right to
obtain duplicate certificate for the original which has been lost or become
mutilated is conferred by S. 84(4) and
same is issued in accordance with Rule 4(3) of the Companies (Issue of Share
Certificate) Rules, 1960.
Letter to shareholders
S. 53-Format of letter to shareholders generally given
No ...........
To
.................
......................
Dear Sir(s)/Madam,
With reference to your letter dated ........... we
have to inform you as follows:
1. We
shall correct your name as ........... in the Books of the Company.
2. We confirm having noted the change in your address in the
books of the Company.
3. Please note that shares when once
allotted cannot be reduced. You may however arrange to sell such number of
shares as you wish to dispose of to another person by means of an instrument of
transfer.
4. For the purpose of transferring your
shares from your single name to the joint names of yourself and ........... you
have to submit to us an instrument of transfer duly completed by yourself as
transferor and ...........as transferee.
5. The Instrument of transfer should be
completed in all respects and should bear Share Transfer Revenue Stamp @ 0.50
per Rs. 100/- or part thereof calculated on the nominal value or the
market value of the shares whichever is higher. Duly Completed, stamped and
executed instrument of transfer should be delivered to the company either by
hand or by Registered Post along with the relative Share Certificates/Allotment
letter.
Please note that the blank
instrument of transfer can be had from any of the Share Brokers or from the
Stock Exchange at ........ Share Transfer Revenue Stamps can be had from the
Stamp Office at your city/town. If however you have any difficulty in getting the
blank transfer forms/share Transfer Revenue Stamps, kindly write to us so that
we can arrange to send the same to you.
6. We have also received ........... First & Final Call Notice No. duly receipted. We shall endorse particulars of the call payment on the share certificate.
7. We have received Allotment Letter No . ........... duly
discharged by you. We shall send you the relative Share Certificate pertaining
to the aforesaid Allotment Letter as soon as it is ready.
Yours faithfully
Dated For
XYZ Limited
SECRETARY
Press Notification of a single lost share certificate
S. 84-Press notification in respect of a lost share certificate
given by the company
PUBLIC NOTICE
Rushabh Management &
Infosys
301, Ashirwad Comp, Anand -
388 001.
NOTICE
Share Certificate No. 90379
for 200 equity shares of the company having Distinctive Nos. 12341 to 12540
registered in the joint name of Mr. Lakshmi Kant Ahuja and Mrs. Sulochana Devi
having been reported lost, destroyed, mutilated (as the case may be), the Board
will decide to issue the duplicate certificate in lieu thereof, if no objection is received within fifteen days
from the publication of this notice.
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the 2002.
Loss of Share Certificates
S. 84-Public Notice of Loss of Share Certificates in General
Notice is being given that
following share certificates for 141 equity shares of the company are reported
lost/misplaced and are not traceable by the shareholders concerned.
Certificate No. Distinctive
No. No.
of shares
If no claim is received
within 14 days, from the date of publication of this notice, the company will
issue duplicate share certificates in lieu thereof and the original share
certificates will be cancelled.
By order of the Board
(XYZ)
Secretary
Place: ..........................
Dated: ..........................
Loss of Minute Book
X Y Z Limited
S. 193-Public notice for loss of minute book
It is hereby informed to the
general public that the Minutes Books of Board of Directors and shareholders
meeting of the following two Companies were stolen along with some other
articles from the registered office of the Companies ........... (Place) and
........... (Place) on the night of ...........
It is requested that if the
above Minutes Books are found to anyone the same may be deposited at the above
address of the companies and the company will pay traveling/conveyance expenses
to such person.
Place: ........................
Date: By
Order of the Board
Director
Fee for issue of new certificate in replacement of torn etc.
S. 84 - Fee for issue of new certificate in replacement of torn
etc.
The Executive Director,
The Delhi Stock Exchange Association Limited,
3 & 4/413, Asaf Ali Road,
New Delhi
No . ........... Dated
...........
Dear Sir,
Sub: Fees for issue of new certificates in
replacement of torn etc. and against
request for sub-division and consolidation of Shares.
We reproduce below Article
20 of the Association of our Company for your kind perusal:
"No fees shall be
charged exceeding those which may be agreed upon with the -Exchange
(i) for issue of new certificates in replacement of those that
are torn, defaced, lost or destroyed;
(ii) for sub-division and consolidation
of shares and debenture certificates and for sub-division of letter of
Allotment and Split, Consolidation Renewal and Pucca Transfer Receipts into
denominations other than those fixed for the market units of trading".
Keeping in view the cost of
paper and printing involved in preparing share certificates as well as postage
in sending share certificates to shareholders, it is proposed to levy a charge
of Rs. 2/- per share certificate issued by the company in replacement of
those that are torn, defaced, lost or destroyed and on share certificates which
are sub-divided and/or consolidated, on the request of shareholders,
other than those fixed for market unit for trading. The market unit for trading
is 50 equity shares in our case.
We shall be grateful if you
will kindly confirm that our charging a sum of Rs. 2/- per share
certificate in the aforesaid case has your approval.
Thanking you and assuring you of our best attention
always,
Yours faithfully,
For XYZ Limited
Secretary
Issue of duplicate fixed deposit receipt
S. 84-Public Notice for issue of duplicate fixed deposit receipt
PUBLIC NOTICE
RUSHABH MANAGEMENT &
INFOSYS
301, Ashirwad Comp, Anand -
388 001.
Issue of Duplicate Fixed Deposit Receipt
The following fixed deposit receipts issued by the company having been reported lost, duplicate receipts will be issued (marked as duplicate) in lieu thereof, if no objection is received within fifteen days from the date of this notice after cancelling the original fixed deposit receipts:
Receipt No. & date Amount Rs. Issued in favour of
5012 dated 18-8-2002 Rs. 10,000/- Mr. ABC
3907 dated 27-9-2002 Rs. 5,000/- Mr. BCD & Mrs. CDE
2959 dated 22-9-2002 Rs. 25,000/- Mrs. DEF
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the 2002.
Issue of duplicate share certificate
(Another format)
S. 84-Public Notice of Issue of Duplicate Share Certificate
For issue of
duplicate share certificates in place of lost, mis-laid or stolen
certificates: Notice
is hereby given that the following Equity Share Certificates issued by the
Company are stated to have been lost, mislaid or stolen and registered holders
thereof have applied to the Company for the issue of duplicate share
certificate.
Folio No.
Name No. of Shares
Cert. No
Distinctive No
The public are hereby warned
against purchasing or dealing with above share certificates in any way. Any
person(s) who has/have a claim in respect of the said shares should lodge such
claim with the Company at its Registered Office within 15 days from the date of
this publication failing which the Company will proceed to issue duplicate
share certificates in respect of the said shares after cancelling the said
original share certificates.
By order of the Board
XYZ
Secretary
Place:
..........................
Dated: .........................
It may happen sometimes that
the Director who is to retire by rotation and proposed to be re-appointed
resigned from the Board after the issue of the notice of the Annual General
Meeting but before the date when that meeting is to be held. There is no set
procedure to deal with such contingencies either in the Companies Act, 1956, or
in the articles of a company. The reasonable step under this circumstance is to
issue a 'General Notice' through press advertisement for the information of the
members and may also publish along with that a notice from a member proposing
any other person to the office of a Director to be appointed in the Annual
General Meeting for which special notice has to be issued pursuant to section
257 of the Act.
Resignation of a retiring Director
S. 255/257/262-Notice through press advertisement about
resignation of a retiring Director
RUSHABH MANAGEMENT &
INFOSYS
301, Ashirwad Comp, Anand -
388 001.
NOTICE
This is to notify the
members of the company that subsequent to the issue of the company's notice for
its Annual General Meeting dated the
2002,the company has received a letter
on the
2002, from Mr. ABC, a Director, who was to retire at the forthcoming
Annual General Meeting and had been proposed to be re-elected as a
Director of the company, resigning from the Board of Directors of the company
with immediate effect. Your Board of Directors at a meeting held on the
2002, accepted resignation of Mr. ABC from the Board with immediate effect. At
the same meeting, the Board of Directors has appointed Mr. BCD in the casual
vacancy caused by the resignation of Mr. ABC.
Notice is hereby given that
an intimation has been received by the company from a shareholder expressing
his intention proposing Mr. BCD as a candidate for the office of Director in
the vacancy caused by the resignation of Mr. ABC who was to retire by rotation
at the ensuing Annual General Meeting and that such notice is to be considered
at the said Annual General Meeting to be held on the
2002.
BY ORDER OF THE BOARD
(X Y Z)
Secretary.
Dated the
2002.
Change of address of a member
S. 150-Notice of change of address of a member
To
M/s Limited
Register Folio No
...............
Dear Sirs,
CHANGE OF ADDRESS
Kindly take on records, my new address as follows
for your future communication and make necessary corrections in the Register of
Members of your company.
Name and address ......................
......................
......................
Thanking you,
Yours faithfully,
...............
Signature
Place: ...................
Date: ...................
Payment of interim dividend
S.
205-Regn. 86 Table A-Public Notice of payment of interim dividend
PUBLIC NOTICE
RUSHABH MANAGEMENT & INFOSYS
301, Ashirwad Comp, Anand -
388 001.
Members are hereby notified that the Board of Directors of the company at their meeting held on have resolved to pay an interim dividend of subject to deduction of tax at source on the equity shares issued by company to those members whose names would appear on the Register of Members as on ...............
Notice is also hereby given
that those members entitled to dividend without deduction of tax at source, are
required to send the prescribed form to the company so as to reach the company
on or before ...............
BY
ORDER OF THE BOARD
(X
Y Z)
Secretary.
Dated the
2002.
Composite Notice of Declaration of Interim dividend
X Y Z LIMITED
Registered Office
NOTICE TO SHAREHOLDERS
The Board of Directors at their meeting held on had approved payment of an Interim dividend at the rate of 30% (i.e. Rs. 3.00 per equity share) for the fifteen months period ended In the previous financial year ended the interim dividend was paid at the rate of 25% (i.e. Rs. 2.50 per equity share) only.
The interim dividend will be paid on or before to those shareholders whose names would appear in the Register of Members on which has been fixed as the Record Date for this purpose.
The interim dividend will be paid on the paid-up share capital of the Company as enhanced by the issue of equity share of Rs. 10/- each allotted to the Indian associates of the Management Group on and of equity shares of Rs. 10/- each issued at a premium of Rs. 30/- per share on a Rights basis allotted on The shares allotted during the financial year will qualify for the interim dividend on a pro-rata basis.
Any intimation of change of
address, dividend mandates and Form 15G duly completed, where applicable, must
be deposited with the company Secretary's Department, X Y Z Limited
positively within
The shareholders are also
requested to intimate their Bank Account Number to enable the Company to
Incorporate the same on the Dividend warrant to prevent occurrence of any
misappropriation or wrong credits. The folio number of the shareholders must
also be mentioned in all such cases.
Regd. Office:
For
X Y Z Limited
Dated: Company
Secretary
The Board cannot pay interim
dividend if there is no provision in the Articles of Association of the
company. The payment of interim dividend does not create any debt on the part
of the company. (Lagunas Nitrate Co. Ltd.
v. Schroeder and Co. and Schmidt (1901) 85 LT 22.). A general notice in
newspaper be issued in an English Newspaper about the record date at least
seven days in advance. Three copies of the general meeting notice shall be sent
to Stock Exchange concerned. The Companies (Amendment) Act, 2000 has inserted clause (14A) in
section 2 of the Companies Act, 1956 making dividend to include interim
dividend.
Declaring a company Nidhi/Mutual Benefit Society
S. 620-A-Notice by way of an Application for declaring a
Company Nidhi/Mutual Benefit Society
To
The Secretary, Department of Company Affairs,
Shastri Bhavan, 5th Floor, "A" Wing, Dr. Rajendra Prasad Road, New
Delhi- I 10 00 1.
We are sending application
for declaring our Company as a Nidhi/Mutual
Benefit Society pursuant to the provisions contained in Section 620A(2) of
the Companies Act, 1956.
Our Company was incorporated
with its main object, inter alia, to
enable the members to save money, to invest their savings and to secure loans
at favourable rates of interest particularly with a view to inculcate the idea
of thrift and compulsory- savings in the minds of poor and middle class
people. In this connection we enclose the following documents for your kind
perusal:
(1) A Certified true copy each of the Memorandum and Articles of
Association of the Company.
(2) Certified true copies of the Annual
Accounts for the financial years ended on 1999-2000, 2000-2001 and
2001-2002.
(3)
Demand Draft No
for Rs
at
the requisite application fee.
We hope you will consider
our application favourably and accord your approval at the earliest.
A copy of the complete set of the application has also been sent to the Registrar of Companies, Bombay for information.
Thanking you,
Yours faithfully,
Dated: For
XYZ Limited
Secretary
Encls: As above
S. 620 A - Modifications applicable
to Nidhi Companies
With effect from 23rd
February, 1998 the Central Government has exempted Nidhi or a Mutual Benefit
Society from the requirement of Central Government's approval under section
309(4) for remuneration payable to a managerial personnel subject to the following
conditions:
(i) the Nidhi or Mutual Benefit Society
does not have a Managing Director or a Whole-time Director or a Manager;
(ii) the remuneration payable during a
financial year to all the Directors of the Nidhi or the Mutual Benefit Society
should not exceed 10% of the net profits of such a company or Rupees Five Lacs
whichever is less;
(iii) the remuneration payable should be
approved by a special resolution passed in this behalf by Nidhi or Mutual
Benefit Society.
S. 637A - Lending limits for Nidhi
Companies
A Nidhi or a Mutual Benefit
Society should not give to any borrower loans or advances exceeding Rupees Two
Lacs where the total amount of deposit of such Nidhi or Mutual Benefit Society
from its members is Rupees Two crore or less. Where the deposits of a Nidhi or
a Mutual Benefit Society from its members are more than Rupees Two Crores but
are Rupees Twenty crores or less then such a society should not give any
borrowers loans or advances exceeding I % of its total deposits or Rupees Seven
Lacs Fifty Thousand whichever is less. The limit of giving loans or advances
should not exceed Rupees Twelve lacs where the deposits of Nidhi or Mutual
Benefit Society from its members are more than Rupees Twenty crores but are
Rupees Fifty crores or less. The said limit should not exceed Rupees Fifteen
lacs where the deposits of Nidhi or Mutual Society from its member are more
than Rupees Fifty crores. No Nidhi or Mutual Benefit Society should give to any
borrower loans or advances exceeding Rupees Seven Lacs Fifty Thousand if such
Nidhi or Mutual Benefit Society has not made profits in the three preceding
years. [F. No. 1/3/98-CLV dated 23-2-1998] This notification
has made amendments in the earlier notification dated 20th October, 1997.
Another notification GSR 72(E) dated 7th December, 1998 further amended the
said October, notification which substitutes existing clause (b) sub-clause
(1) to the effect that total net owned fund and its preference share capital is
not less than Rs. 25 lakhs or such amount as the Central Government may specify
from time to time. Provided that the existing nidhis or mutual benefit
societies should have the said amount before 31-12-2002. Central
Government has further made directions through Notifications No. GSR 737(E),
dated I- I 1- 1999, GSR 780(E) dated 19-11-1999, GSR
347(E), dated 25-4-2000 giving further restriction for raising of
deposits and opening of branches etc. The
aforesaid Notifications were superseded by Notification No. GSR 555(E) dated 26-7-2001
except as respect things done or omitted to be before the said supersession.
This Notification was further amended by Notification No. GSR 308(E) dated 30-4-2002.